To become a professional HR director assistant, only working capacity and experience will not be enough; you need to meet many other factors too.
A good HR director assistant is an effective supporter for the human resources director in many other issues at work, from administration, human resource management, departmental supervision to consulting and giving suggestions to employees and even the leadership team on HR issues when required. The amount of work to be undertaken is huge, so becoming a professional HR director assistant is not an easy thing. In addition to perseverance, training efforts, you also need to converge on many other factors. Refer to the information compiled by Navigos Search below to know more about this position.
1. Know your responsibilities
Do not rush to think of success when you do not fully understand and fulfill your role. As an HR director assistant, you need to fully understand your responsibilities such as:
- Support all tasks and requirements related to external personnel
- Manage and maintain information data and protect the benefits of all employees in the unit
- Assist in the recruitment process and prepare labor contracts for new employees
- Check and schedule work timetable for all personnel in the HR department
- Supervise the implementation of internal rules in the company
- Schedule meetings, interviews and other important events
- Coordinate planning and organization of seminars, training and employee development projects
- Manage and ensure the accuracy of payroll
- Record and handle all issues and complaints of employees
- Report on HR activities to the HR director
See more: Becoming a General Manager Assistant, why is it a hot deal?
Scope of work of an HR director assistant
2. Set greater career goals
With an HR director assistant, ambitious goals are not unachievable goals. You need to set greater career goals. You must become irreplaceable in the business and a valuable asset to your superiors. To achieve this goal, you must be a pioneer at work and make sure that the tasks results always exceed expectations.
3. Know your superiors - HR director and the businesses
Let's capture all the characteristics and personality of your superior - Human Resources Director. You need to know clearly what your boss likes, dislikes, understand his or her work habits, management style, etc. Try to do more than the tasks listed and assigned. Prepare for all possible HR situations in the business to provide accurate support.
4. Being responsive and quick in action
A professional HR director assistant needs to continuously and promptly update the necessary information to the leader. Usually when there is some negative information being spread, the HR director will directly ask the assistant. Therefore, you should ensure that with any important personnel-related information that arises in the business you are the first to know. The better you are at this task, the better you can prove your value to your boss.
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HR director assistant needs to be constantly updated with HR-related information within the company5. Be responsible for your mistake
It will be very difficult for you to achieve success as an assistant if you avoid taking responsibility for the mistakes you encounter, making excuses will not be beneficial for you. In fact, even the best assistants cannot avoid making mistakes at work.
Therefore, when making a mistake, a professional HR director assistant needs to start with an apology and take immediate action to ensure the same thing does not happen again, causing damage to any party in the company.
6. Synchronize the work schedule of the HR director
A professional and successful HR director assistant will always know the personal schedule and work schedule of the human resources director. You need to know the right time to plan and arrange a reasonable work schedule for your boss. This is a factor that shows your own professionalism and helps you achieve further in the profession.
7. Taking notes, taking minute
With any job, it is indispensable to take notes. Carry a pen and notebook with you or any other device to facilitate recording the necessary information anytime, anywhere. This preparation will help you improve your efficiency at work, and is also a way to show that you are a careful and meticulous person. With an assistant position, especially an assistant in the field of human resources, this quality is highly necessary, so if you own it, you will be appreciated.
Taking notes will prevent you from missing out on tasks assigned8. Better management of subordinates
Organizational skills are very important, especially for assistants because you not only arrange work for superiors but also subordinates. When there is a direction from the superior, you are the one to announce the information, arrange reasonable tasks for the personnel to carry out. You need to manage and supervise closely and ensure that your subordinates perform the work as scheduled and achieve the performance as planned.
However, a good HR director assistant will not only focus on motivating employees, but also know how to inspire and motivate them to be ready to devote themselves and stay loyal to the business for a long time.
9. Enhance important skills
When applying for the position of HR director assistant, you must be well-trained at universities in Human Resources, Administration, ... and have working experience. However, that alone is not enough to achieve success in this profession.
Let's constantly enrich knowledge, always learn and update new technologies as well as new skills in the industry. You can do your own research on the internet to master the applications and software related to human resource scope of work. In addition, do not forget to learn from your boss - your human resources director. Observe how they manage their employees, manage time, communicate with different departments, assign tasks, inspire staff, ... to improve yourself day by day and ultimately become a more professional HR director assistant.
A professional assistant needs to be proficient in technology and many other skillsThe position of HR director assistant will be an interesting experience for young people who would like to gain more experience and professional skills from business leaders. This is definitely a position where you will have to constantly work hard to build your career and achieve success in the end.
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