Every business owner only needs a secretary to support the work. However, thousands of companies and businesses appear every year, so the demand for recruiting personnel for the position of general manager secretary is increasingly high. To better understand and have an overview of this position, let's read the following shares of Navigos Search!
1. What is a general manager secretary?
The general director secretary is the person who supports the General Director, in charge of administrative work, clerical job, calling, and organizing meetings. The general director secretary acts as a representative of the executive office and requires the person in charge to know how to plan, organize work, and multitask to do the best job.
The general director secretary is an efficient supporter of the General Manager
2. General manager secretary job description
Previously, secretaries only performed work related to the process of taking notes and writing minutes during meetings and following the direction of superiors. But now, they take on multitudinous tasks, specifically as follows:
- Build a work schedule for the General Manager
- Arrange work schedules, record progress, and interpret meeting content.
- Draft contracts and perform paperwork-related tasks such as storing and reporting work-related documents.
- Book airline tickets and hotels for the General Manager whenever the General Manager has business trips.
- Receive and handle calls from customers, partners, and departments.
- Handle and answer questions from the media on behalf of the General Director.
- Greet customers.
- Decide on work in case the General Manager is absent.
- Summarize the work periodically to report to the Board of Directors.
- Perform other duties as directed by the management board.
3. Determine the criteria for recruiting the general director secretary
Secretary plays a critical role in the management board of a business. Therefore, many young people love and choose this career path. However, candidates need to meet the following requirements to apply successfully:
Professional qualifications and experience
For this position, managers often require candidates to graduate from a university or higher with majors in Economics, Foreign Languages, Business Administration, Foreign Trade, or Interpreting. This is a mandatory requirement for businesses to recruit people with solid qualifications and knowledge to act on behalf of the General Manager to decide and solve critical tasks.
Candidates also must have a basic understanding of business administration and management activities, be proficient in MS Office and have working experience in the equivalent position for one year or more.
The position of secretary requires a person with expertise
Other requirements
Good-looking appearance
The secretary is considered the face of the General Manager, effectively supporting the General Manager to arrange daily work and greet partners and guests who come to talk business with the enterprise. A well-groomed person can partly represent the professional image of the business. Therefore, when recruiting the general manager secretary, recruiters often list appearance requirements such as age, height, and attractive face.
Good language skills
In many cases, the secretary will have to perform the job of an interpreter. Especially in foreign companies and enterprises, the responsibilities of a secretary include interpreting conversations and translating documents for superiors. Therefore, foreign language proficiency is one of the crucial conditions when recruiting for this position. Candidates with English certificates and knowing a second foreign language will have an advantage over other candidates.
Administrative skills
As mentioned in the job description, the secretary will have to prepare documents, manage dispatches, and draft and print documents under the manager's direction, so it is necessary to have administrative skills. These skills include the skills in typing and editing documents according to standards and the ability to use office equipment flexibly and more.
Candidates can learn and improve these skills gradually during the working process. However, carefulness, attention to detail, and good adaptability will help them quickly hone these skills.
Time management and organizational skill
Arranging the working schedule for the General Manager is one of the duties of the secretary. Therefore, they must have good time management skills and the ability to arrange schedules and remember appointments and meetings appropriately. The ability to prioritize work and adhere to the schedule will help them complete the job smoothly.
Constantly learning and studying the field of operation of the business with a good memory also helps them manage time and organize their work scientifically.
Candidates must cultivate heaps of critical skills
Excellent communication skills and professional demeanor
The secretary always works and interacts with the General Manager- one of the top managers in the business. Therefore, candidates need to have confidence when communicating with the manager, be tactful when welcoming customers and partners, and be exquisite when interacting with people in the office.
Considered the manager's "senior maid", the general manager secretary is not necessarily a long-legged girl. Importantly, they must be a person with understanding, dynamism, and professionalism in handling work and behavior.
Good analytical and problem-solving skills
The secretary will often handle the work on behalf of the manager. Thus, they must have the ability to analyze the problem to determine what is the key point to give an appropriate handling orientation. A professional secretary will provide superiors with maximum support in the work.
4. Offer a specific salary
To recruit potential candidates for this position, managers should specify the specific salary of a general manager secretary. Currently, the salary of the general director secretary ranges from 10 to 15 million VND/month. For foreign-invested enterprises, this number can be from 15 to 20 million VND/month. Depending on qualifications and working experience, that number can be even higher
In addition to offering a specific salary, businesses also need to mention the attractive benefits of this position such as 13th-month salary, recognition of dedication, holidays, insurance, annual leave, and travel.
The salary of a general manager secretary is relatively high
In particular, the secretary position is a promising job for career development and advancement. After a few years of working, the candidate can be promoted to the position of chief secretary or move to a more specialized role such as HR manager or sales manager. Development opportunities are unlimited as long as you constantly try to accumulate more knowledge and experience.
5. Recruit general manager secretaries at Navigos Search
Currently, the competitive recruitment market makes finding talent more difficult. The traditional recruitment method is advertising a position that needs to be recruited on a search website and waiting for resumes. This method is sometimes still effective but is no longer the only option. Instead, businesses have chosen a unique path to recruit talent.
The support of personnel recruitment services through headhunter companies always brings greater efficiency to the recruitment process, with Navigos Search being the most prestigious middle and high-level talent hunting company in Vietnam.
Our headhunter team are all experienced recruiters and specialize in one or a few specific areas. With solid professional knowledge and a methodical working process, our experts will accurately capture the recruitment requirements of your business to search, screen, and bring you the best candidates.
Vietnam's leading middle and high-level talent hunting company
Besides, with the data of 375,000+ senior candidates, 85,000+ senior management candidates and the best recruitment solution, we commit to fill all vacancies in your business.
Our recruitment solutions are:
- Contingent Search: Our dedicated team of consultants will always work closely with you from the start of the search to the acceptance of the candidate.
- Retained Search: We assign a dedicated team to assist with your requirements. Retained search can work well for all levels that you need, and we have a 100% fill rate, so success with us is guaranteed.
- RPO Services: An Recruitment Process Outsourcing engagement will result in faster, higher-quality hires and improved business results. Equipped you with a dedicated on-site staff of recruitment professionals dedicated to your business.
- Japan Desks: All consultants have extensive knowledge and experience in recruitment in the Japanese market, and we also have Japanese native consultants to assist you with your hiring strategy.
Contact to meet the professional team of consultants at Navigos Search
If your business is in need of recruiting general manager secretaries or any other position, don't hesitate to contact us to quickly get the most potential candidates. We always strive to maintain our position as Vietnam's leading middle and high-level talent hunting company.
Navigos Search - Vietnam's leading
middle and high-level talent hunting company