Documentation staff is a significant position in the import and export industry with the prime responsibility of handling customs procedures. To recruit documentation staff successfully, you need to answer the questions of what the requirements of a document staff are and what the benefits and salary are. The following information shared by Navigos Search will answer your questions.
1. What is a documentation staff?
The documentation staff is one who takes responsibility for supporting import and export activities, monitoring the preparation of commercial documents, and processing recordkeeping requests for timely payments. Documentation staff must regularly update domestic and international cargo handling procedures to ensure efficient work.
The document staff is the person responsible for import and export activities
2. Duties of a documentation staff
2.1. Where do documentation staff work?
- With this position, the working location is mainly at:
- Freight forwarders
- Shipping lines, companies specializing in logistics and transportation
- Companies specializing in import and export.
2.2. Daily tasks
- Prepare documents and conduct document audits for the import and export process
- Process documents, records, and invoices on commercial goods
- Store and preserve import and export documents on the system.
- Communicate and negotiate with customers to choose the means for loading and unloading, shipping and delivery
- Control and monitor fees to be paid and collected to ensure the payment of transactions is in accordance with the process and keeps pace with the schedule
- Be responsible for making and presenting documents, ensuring compliance with import and export laws
- Send related documents promptly to forwarders and suppliers and clear up their queries about these documents
- Support and coordinate with the transaction-related department to promote international business for the highest efficiency
- The work of the documentation staff always involves the issue of goods, documents on transportation, and the exchange process.
To successfully apply for this position and do the assigned tasks well, you must meet the professional requirements and certain skills. Keep reading the following sharing below.
The documentation staff takes responsibility for many tasks
3. Requirements of a documentation staff
First, you must meet the educational requirements with a bachelor's degree or higher, graduation from import and export, logistics, customs, law, business, or related majors in international research. In addition, you must have experience in working with documents, imports, and exports. Recruiters always give priority to experienced candidates.
Next, you must firmly grasp professional knowledge of international trade, understand customs procedures and regulations on specialized import and export, and prepare documents for customs clearance of goods promptly. Only then will you correctly handle documents and ensure compliance with business regulations as well as domestic and international laws.
Besides, recruiters will appreciate candidates with skills of good thinking, dynamism, presentation, persuasion, and a sense of initiative at work. In addition, featuring good foreign language ability, willingness to complete work and work under pressure, and a high sense of responsibility will be a plus point for you.
4. Benefits and salary
The current salary of a documentation staff is relatively high, about 15 million VND/month. However, if you have the ability, many years of work experience and high performance, this number can be much higher.
Besides, you also receive bonuses according to working capacity, 13th-month salary, insurance and allowance regimes according to issued regulations. In addition to an attractive salary and benefits, you also have a chance to work in a professional environment with many development and advancement opportunities. Therefore, the recruitment process is often strict.
Salary and benefits are strikingly attractive
5. Recruiting documentation staff at Navigos Search
As a significant position, recruiting a good documentation staff is always a troublesome problem for managers. Most organizations, large and small companies choose to recruit documentation staff through headhunter services because of many outstanding advantages:
- Shortening the recruitment time to find the right candidate
- Finding candidates with practical experience and high professional skills
- Confidential information about positions to be recruited
- Recruiting quality staff through high-level headhunting service
- Reducing the time to approach and train staff
- Access an abundant and skilled source of passive candidates
- Ensuring the safe operation of the system
- Ensuring the security of the workforce in all situations
- Significant savings in recruitment budget compared to self-recruitment
- Getting advice on the current labor market
For more detailed information, read the article of 10 benefits for business when recruit via headhunters
Headhunters are not only professional HR recruiters but also experts in many fields. They are well-trained and professional with the ability to grasp the market well and excellent analytical skills to give handy advice on the labor market for businesses.
Headhunter companies always have a team of professional consultants
Navigos Search is currently Vietnam's most prestigious headhunter company. Navigos Search is a part of Navigos Group- the number 1 recruitment website in Vietnam - Vietnamworks. With a huge data volume of 375,000+ high-level candidates, 85,000+ senior management candidates, and more than 5,000,000+ recruiter accounts, Navigos Search has helped enterprises find candidates in all industries.
Navigos Search's recruitment solution is quick recruitment thanks to the largest database of candidates and top consultants who deeply understand the needs of each industry. With a team of experts who have professional skills and understand the labor market and the industrial economy, they will accurately grasp the recruitment requirements of the business to conduct the search, interview, and suggest the best candidates.
Known for our top-notch quality and people-centered orientation, we have maintained our position as the leading recruitment service provider in Vietnam since our establishment in 2002
Navigos Search - Vietnam’s leading talent hunting company in Vietnam
Importantly, if your business needs to recruit documentation staff or middle and high-level personnel or if you are looking for a job that matches your abilities and ambitions, don't hesitate to contact us. We always listen, are ready to serve, and accompany our customers and candidates throughout the process of "success after getting the dream job".
Navigos Search - Vietnam's leading
middle and high-level talent hunting company