Whoever you are, whatever position you are in, and in any field, you need to practice planning skills to be successful on your career path.
Do you have too much to do in a day? There are so many future plans that make it difficult for you to choose and stay organized? Planning skills will help you solve those problems well. So what is planning? What is the best planning tip? Explore the answers with Navigos Search through the information below!
1. Are only managers needing planning skills?
Planning is based on a predetermined goal to set up a strategy, method, and process to realize that goal within a certain time. This skill maps out a specific short-term or long-term roadmap before implementation.
Planning is a very important skill for every manager because it is associated with the selection of goals and future action plans. Through the planned plan, the manager captures all the work, completion time and effectively utilizes available resources to ensure the achievement of the set goals with the highest results.
However, is it only a manager who needs this skill? For each employee, if they know how to make a clear plan, the more specific the division of tasks, the higher the ability to realize the goal. Working in an orderly and scientific manner will help you complete better and not miss a task at all.
What is planning skills?
2. Mistakes to avoid when planning
Here are some mistakes to avoid when planning that you need to be aware of:
- The plan is not realistic and beyond the ability: The plan is placed too far from the existing capacity and will make employees and managers experience work pressure, even want to give up. Therefore, set high but realistic goals, in line with your own and everyone's abilities.
- Unclear, inconsistent work goals: This will affect the allocation of resources. If a person has to do a lot of work in different specialties, concentration will be reduced. Therefore, the clearer, more specific and consistent the plan, the higher the work results will be achieved.
- Underestimating detailed planning: Failure to set out a specific plan will make the implementation process more difficult. Everyone and even managers will easily fall into a state of "bewilderment" in the process of solving problems and work.
- Focus only on results: A set of plans is always directed towards a certain goal. But to reach the final destination, there must be a process of implementation because this is a decisive factor for the success or failure of the plan.
- No backup plan: Long-term plans are difficult to avoid arising problems, external impacts and difficulties in the implementation process. You should always prepare a backup plan to promptly replace it and not delay or affect the work progress.
3. Make the plan easily with the following tips
With that said, whether you're a manager or an employee, you need planning skills. Check out the following tips for creating the best possible plans:
Plan specific work
This is an important step that determines the success of a plan. You need to plan your work by year, quarter, week, month to have the most overview as well as control every work. The more specific the work plan, the more you will grasp the order of execution and not miss any small tasks. At the same time, the more complete and clear the tasks are recorded, the more convenient and easier the initiative in the implementation will be.
The most effective planning tips
Setting goals helps you be more proactive at work. The main goal is the time, the results you want to achieve from that plan. If you set a goal that is too high, it will certainly be difficult to achieve, so you should rely on your own and everyone's ability to get the appropriate goal. Make sure that goal is within the achievable range, in accordance with the ability of the performer to achieve the best results.
Time management skills will help you ensure the work is done on schedule and avoid the last minute rush to race the deadline and eliminate potential stress in the working process. The best way is to use tools, scheduling software, daily notifications or notes in an easy-to-see place to make effective use of your working time.
Each person will have a more productive working time frame than others. Some people focus well in the morning, others around 3pm and others find themselves most alert when working at noon in a quiet office. Observe your work efficiency in each time frame of the day to find your "golden hour". Then, do the most important things in this prime time to be most focused, alert, and creative.
A professional manager will make good use of the resources in the organization. Make sure you always assign the right job to the right person and match the abilities and strengths of each individual. Understanding the capacity of each person and assigning tasks appropriately can both increase work productivity and help employees maximize their own potential.
Sort your work in order of priority
You must identify the most important task at each moment to focus on doing first. If in the case of a lot of tasks of equal importance, you can apply the Eisenhower matrix - a method to help decipher the types of tasks that are classified as urgent, giving priority to solving any other task. other. Anyone can use these principles to better organize and streamline their work.
The Eisenhower Matrix divides tasks into four levels of priority: important and urgent, important but not urgent, unimportant but urgent, unimportant and not urgent. Based on this, review your to-do list and prioritize tasks appropriately.
You need to be flexible in arranging your work in order of priority
It is possible that the plan on paper will have points that do not coincide with the actual implementation and it is impossible to predict the arising tasks. Therefore, you need to flexibly spend free time to effectively handle those arising problems to avoid being passive at work.
Check and control progress
Don't just rush into completing the task from start to finish. During the working process, you must review whether the goals and steps have been optimized to have appropriate adjustment solutions. Make sure your project is completed on schedule and to the quality it has set.
A well-prepared work plan will help you accurately assess the quality of work in each stage and perform it as best as possible. Possessing planning skills, you can not only work hard at work, but also achieve high results, leave a good impression with your superiors and promote faster. Navigos Search wishes you much success in life and on your career development path.
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