Admin Assistant jobs are the dream positions of many young people. However, do you know who the Admin Assistant is? What are the job requirements and career development opportunities for this position? Let's go with Navigos Search to get the answer!
1. Who is the Admin Assistant?
Admin Assistant is an administrator assistant, responsible for administering and coordinating administrative activities to ensure smooth internal operations of the business. Admin Assistant is considered an effective left hand of the administrator, so this is a position that cannot be empty in the business.
Admin Assistant is also called an administrator assistant
2. Admin Assistant roles
If the administrator will cover and aggregate to determine what needs to be done, the assistant will rely on it to carry out the work. Specifically, the Admin Assistant is responsible for the following tasks:
- Prepare papers and documents for administrators
- Handling office tasks such as filing, creating reports and presentations, arranging, presenting meetings, conferences
- As the person connecting management with employees, coordinating with otherdepartments to collect general information for administrators.
- Regularly update the internal database to capture the operation situation of the unit in order to have timely directions and solutions.
- Check and order supplies and goods in the office.
- Organize and store all kinds of files and documents related to personnel and jobs.
- Maintain polite and professional communication by phone, email, and letter.
- Anticipate the needs of others to ensure they have a seamless and positive experience.
- It can be seen that the duties of the Admin Assistant are many, so the person who does this position needs good competence and professionalism, and agility to support the management of the work in the best way.
3. The requirement of The Admin Assistant
Strong Microsoft Office skills
Microsoft Office is an office software and applications that support tasks such as data entry management, presentation, data statistics, etc. This is considered a tool that creates high working efficiency for people working in the modern era.
Having a solid knowledge of the Microsoft Office program is a necessary condition for an administrative person. Among them, Word, Excel, PowerPoint and Outlook are the most important elements in the workflow. You can practice this skill through Microsoft Office courses or go online to find out how to guide them to use them to serve the Admin Assistant position.
Communicate effectively
There are many reasons why good communication becomes an important skill for an Admin Assistant because you will need to pass on internal information to colleagues, make appointments, transfer calls, communicate with suppliers, Customers and other stakeholders,... With such a job, Admin Assistant is considered the face and voice of other employees, even the business. Therefore, poor communication will have a negative impact on the business.
Admin Assistant is demand to have a good communication skills
Proactive, self-determined, problem-solving
In many cases, the assistant must act on behalf of the direct administrator to handle the work and make quick decisions. Therefore, employers will look for candidates who have the initiative to work without the strict supervision of managers, are quick to handle work and are always ready to learn and improve knowledge.
You need to have analytical skills, carefully evaluate the situation in many different aspects and factors to make a final decision rationally. For problems that are out of control, you need to properly identify the problem, find the cause, report the situation to the administrator for advice and proceed to solve it as directed.
Organization skills
Admin Assistant takes care of papers, documents, bookkeeping, accounting, etc. Therefore, you need to know how to arrange them in a reasonable way to quickly find them when needed and required.
In addition, nearly all tasks performed require organizational skills. You must plan accordingly and prioritize important tasks, be proactive and flexible in each case to ensure smooth operations.
Notice about details and suffer the high pressure
The job of an administrative position requires you to have data entry skills and accurate processing. Making mistakes on reports or sending mail to the wrong address can cause serious problems for your business. That's why attention to detail is so important.
When deciding to become an Admin, you need to be firm to avoid falling into the depression of having to deal with unnamed tasks. Being able to handle pressure well will help you to ensure that all tasks are always done on time to keep the company running smoothly.
Sensitivity and friendliness
As a professional administrative assistant, you need to be able to adapt. In business, things are always changing and you need to be able to adapt quickly to get the job done and support your teammates.
Admin Assistant needs to contact a lot of people, namely members of the business and external customers. You will be direct, welcoming them so the friendliness in communication will help you score points, create a better relationship with customers. Only then will new customers feel welcome and respected, and your business will have a better chance of developing.
Friendliness helps you score points and work more smoothly
4. The development of Admin assistant jobs
The strong development of the economy and integration have promoted and expanded the business models and operation scale of companies and enterprises. That is why businesses need to add a large amount of work to the unit, especially the assistant administrator position.
At the position of Admin Assistant, the average salary is from 10 to 15 million VND/month. However, this number will be higher if you have high capacity and long working experience. In addition to the skills required in the above section, the Admin Assistant recruiter also requires candidates to graduate from college or above, majoring in administration. In particular, if you have knowledge of laws, human resource procedures, office work and related administration, it will help you stand out from other candidates.
Admin Assistant job prospects are always open, not only at domestic enterprises, but when you have extensive knowledge and good foreign language skills, you can completely apply for jobs at companies and corporations that have a wide range of jobs. Foreign investment capital. There, you will learn a lot of things and the opportunity to develop your career is very good. If you have enough capacity and work experience, you can advance to the position of administrator, administrative manager,...
5. Find Admin Assistant job at Navigos Search
Admin Assistant recruitment demand is very large, so it will not be too difficult for candidates to find this job. However, in order to have access to prestigious job postings and to work in large enterprises and corporations, you must not ignore Navigos Search. Established in 2002, Navigos Search is considered as the leading mid-level and senior-level recruitment company in Vietnam.
Navigos Search's consulting team are experts who deeply understand the value of human resources, industry economics and the labor market. All have Bachelor's degrees or higher, well-trained through specialized skills courses. Based on a methodical recruitment process, experts conduct a search and discuss the most suitable recruiter.
Our Recruitment process includes:
- Searching and screening candidates: Navigos Search searches and screens qualified candidates that match the recruitment requirements of enterprises.
- Face-to-face interview: Navigos Search conducts interviews to assess the qualifications as well as listen to the needs and expectations of the candidates.
- Support customer interviews: Navigos Search provides a list of potential candidates for your company after thorough evaluation. We will accompany the company and the candidate to provide additional support throughout the interview process.
- Reference Checking: Official and unofficial reference checks will be conducted.
- Support negotiation and job offer: Navigos Search acts as a bridge to negotiate and advise on salary and benefits. After the candidate receives the invitation letter and confirms the participation, the vacancy will be closed.
- Follow up after recruitment: Follow up with candidates for success after joining the company.
We are proud to have provided millions of the best job opportunities available to candidates. Besides, with the best recruitment solution for Admin Assistant jobs, we are also a "talent hunter" unit and the number 1 choice of most businesses and corporations when having recruitment needs. middle and senior staff.
During 20 years of operation in the Vietnamese market, the most valuable asset that Navigos Search has is the largest and most comprehensive candidate database. Towards sustainable development for Vietnam, Navigos Search is currently focusing on the long-term vision "Towards success after joining". Not only are we interested in their current success, we are also interested in their long-term success in the future.
Looking for the dream jobs at Navigos Search
If you are looking for an Admin Assistant job or want to be notified when there is a suitable job opening, send your CV to Navigos Search. Especially, if your business is in need of recruiting any mid-level or senior-level positions, please contact us to get potential candidates as soon as possible.
We are always trying non-stop to "fly" for candidates and businesses to reach their dreams through the number 1 professional recruitment service in Vietnam!
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