Writing a clear, thorough, and scientific work report will help you become more professional and win the manager's heart.

Making a work report is almost something that any employee must do. It sounds simple, but it is a challenge for some people. Therefore, the following article of Navigos Search will provide you with great tips to create the most perfect work report.

1. When do you need a work report?

Work report is a tool for managers to track the work progress of employees and make necessary adjustments to achieve the goals set. Depending on the enterprise's regulations, the manager will require employees to submit reports on a daily, weekly, quarterly, or monthly basis for close monitoring and evaluation.

Every employee in the enterprise must know how to write a work report since it ensures they do not forget important tasks and expose problems in the implementation process.

More specifically, the purpose of making reports is to:

• Indicate the employee's ability to work
• Show the employees' sense of responsibility and work efficiency and shortcomings and difficulties after finishing work
• Help managers grasp the operation situation of the whole enterprise and make a reasonable work plan for each individual

The importance of personal work reporting

2. Popular types of work reports 

Daily work report

A daily work report is a document that shows the work done by an individual during the day. In terms of content, the daily work report should summarize the fully detailed work performed during the day accompanied by a description, evaluation, and personal opinions. The report also needs to clearly show the working capacity so that the manager can see the work progress and handily track the work of each individual.

Weekly work report

A weekly work report is a tool for managers to track the weekly work progress of employees and master the problems and challenges they are facing. Through that, they will make adjustments and arrangements to ensure the work goes on according to the set schedule.

This type of report should list all key activities and achievements of the assigned project and work and goals for the next week. It also presents the progress and milestones at work. In case of not meeting the set milestones, it is necessary to explain the reasons and identify the problems and challenges currently faced and the solution, if any.

Monthly work report

Unlike the weekly work report, the monthly work report is designed with more workload and sections to show the amount of finished and unfinished work. Each individual is obliged to complete and submit the report to the superior.

The deadline for submission is on the last working day of that month. Submitting too early will not generalize the work of the whole working month, and it's not advisable to submit the report too late as the reporter will be considered undisciplined.

The amount of work to be done in a month is a lot. Therefore, the reporter must present the required content fully and logically to help readers easily grasp the main one.

The most popular types of work reports 

Year-end work report

Enterprises often ask employees to make year-end reports to have an overall view and evaluate the work results and their efforts after a year. Thereby, they will have the most reasonable and fair reward regime.

The report maker must look specifically at the work that has been completed, strengths and weaknesses to suggest remedial actions for the following year.

3. Layout a complete work report

The work report is a document submitted to the manager, so you need to make sure it has the following sections:

• Introduction: The report should have a table of contents, a title, and the reason for reporting.
•  Body part: This is the most crucial part of the report. It must be full of title, work performed, and completion time. The relevant work events, methods, actions, and results should be included. In this section, you can use technical terms or jargon and present them clearly and prominently to make it easy for readers to find the information they are looking for.
•  Conclusion: You should summarize the content presented in the previous sections briefly and concisely. No technical terms or jargon should be used in this section as most readers will simply summarize and draw conclusions. In particular, do not forget to give your suggestions for improvement, valuable contributions and propose your wishes.

4. Things to keep in mind

To create a perfect, clear, and scientific work report, the reporter should note the following:

Identify the requirements accurately

Whether you're writing a daily, weekly, monthly, or yearly report, you must first determine what the content requirements are or what the reporting is for. If it is simply a work progress report, you only need to list the tasks and the level and time of completion. If your superior needs a directional report, you need to prepare relevant documents and offer a new direction of work development.

Create the outline

Creating the outline will help you save time and avoid rambling in the implementation process. Based on this outline, you will present the content most clearly and understandably.

Things to keep in mind

Evaluate work results

Work evaluation represents how well you complete the task assigned. You must list the tasks to be done, finished and unfinished ones, and the difficulties you are facing. Don't forget to review the entire implementation process and write strict truth as superiors always have the most accurate overview and assessment.

Analyze causes and propose solutions, personal opinions

From personal experience in the working process, you must specifically analyze the subjective and objective causes and find ways to overcome them. From a personal perspective,  give recommendations on your work, working style, work targets, and what your work needs to achieve the best results to bring benefits to businesses at the end of the report to show your ability to observe, think, and contribute.

Articulate

The expression has a significant impact on the value of the report as it determines whether the reader understands what you want to convey. On the other hand, this also shows that you are a careful and professional worker. You must use clear language without abbreviations, express logically, present scientifically, and check it thoroughly before submitting it to your superiors.

It’s necessary to evaluate the work results accurately

Writing a professional report is a great way to win your boss's heart. We hope the above sharing will be useful and help you create the most perfect work report possible. Don't forget to follow us on Linkedin and Facebook to update more information about the market, handy articles about human resources, and how to improve your career. Thank you for always following us!

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