Instead of the traditional work management as before, the digital age 4.0 allows business leaders to easily use task management software to optimize costs and resources.
Are you a business owner facing dozens of tasks every day? Do your employees often miss the deadline? Does this make you not know how to properly organize your tasks to improve work efficiency and track progress smoothly? Don't worry. Task management software will help you solve these problems simply. Below are the 7 best work management apps that leaders should consider.
1. Great benefits of using task management apps
Task management software/app is used to create a plan and arrange work at a certain and reasonable time. Task management apps also integrate many other features such as calendar viewing, notifications, reminders, and data storage. Using task management apps will help leaders:
Manage work handily
A large amount of work will cause employees and leaders a headache as they cannot manage each project and job in detail. If you concurrently manage work on multiple platforms, it will also cause work overflow and be easy to miss. Management software was born to make this problem much simpler since managers will assign and manage work and projects on a single app. Thus, it is easy to track work progress specifically effectively.
View now: How to manage a team professionally?
Help employees maximize work efficiency
Most work management apps allow users to schedule work specifically, remind unfinished tasks, summarize results, etc. These features help employees see their undertaking work, meet deadlines, and avoid missing important tasks. Looking at the software, each employee will know what is the priority task and which task should be done first to calculate and allocate working time reasonably.
Easily monitor work progress
Thanks to the software, managers grasp the work overview of all departments and employees. This helps to make decisions and handle issues that arise promptly. Leaders also accurately evaluate and have an appropriate reward regime.
Numerous benefits of using task management software
Store data efficiently
All work data is updated and stored in the software. As a result, employees can handily grasp their work content, and managers can evaluate the progress of all departments. With high data security features, task management software also helps you prevent the risk of losing or stealing important internal information of the business.
Create a professional working environment
Using task management apps will help you cover all job information such as content, implementation location, responsible person, checker, and reviewer. With smart features, all information will be stored on the scientific system, making it easy to track.
With simple access steps, the manager will quickly assign work to the staff. Even people can share and exchange online without having to meet in person or hold a meeting. All these create a professional and scientific working environment in the era of technology explosion.
Don’t miss: The core factors that create an ideal working environment for businesses
Save time and money
Managing work on paper makes it impossible for managers to change plans or take a lot of time and effort to redo. With task management software, leaders and employees can easily change and monitor daily work plans, which helps save time and effort.
Furthermore, instead of investing in books, records, documents and papers to hand over the work, now it only takes a few simple steps to grasp the job. Businesses can reduce cost significantly.
2. Must-have features of a task management app
To choose the best task management software, you can base on some of the following criteria:
- Integrating with many applications: The software integrates with many popular applications such as Google Calendar, Slack, Salesforce, Zapier, ...
- User - friendliness: A user-friendly, easy-to-see interface is critical. Make sure the application is easy to use for beginners and professional project managers.
- Updating work progress accurately: The app needs to ensure that managers can quickly grasp at what stage employees are in the project, whether they can achieve the set goals, and visualize the project through many perspectives.
- Upgrading features regularly: Consider whether the software provider can fix bugs quickly, regularly updates new features, and listens to user feedback.
A good task management app must have many features
3. Top 7 best task management apps
Below are the most popular work management software chosen by many businesses to manage projects and tasks:
Trello (trello.com)
Born in September 2011, Trello is a tool chosen by many small and medium businesses. Trello is completely free for beginners with an easy-to-use interface. It's relatively similar to a notepad, helping users create to-do lists in a sign. By opening the app, managers will know the amount of work to be completed, who is doing what task and the work progress.
Some outstanding features of Trello:
- Creating a to-do list.
- Tailoring your workflow to different projects.
- Directly sharing files, images, web,...
- Commenting and contributing ideas in the work section.
- Assigning work to each department and each employee.
- Attaching files from Google Drive and Dropbox.
- Adding time to complete the work with a reminder bell.
- Working offline, tables automatically synchronized when connected to the Internet.
Trello
Asana (asana.com)
Asana is a task management app that integrates teamwork and workflow management tools. Asana features a simple interface, allowing users to create many different projects, add tasks for each project, add reminders to work, support teamwork, and assist in writing comments for each task.
Asana is almost a free task management software if you use it just to solve your daily work and work or manage with 10 different people.
Some outstanding features of Asana are:
- Easily creating and assigning work to teams and employees.
- Participating in conversations, viewing multiple projects on the same team.
- Checking the work progress of each project and knowing clearly who is responsible for that work.
- Integrating Google Drive to handily select and attach files.
Asana
FastWork Project (fastwork.vn)
FastWork Project helps users manage all work and projects in the enterprise on a centralized and online system. This software also helps leaders catch and quickly update work information and problems for timely adjustment and support.
Some preeminent features of FastWork Project are:
- Planning projects quickly.
- Managing project overview in just one interface.
- Monitoring project progress and status over time.
- Supporting in allocating, using resources and assigning tasks appropriately.
- Continuous interaction to solve work.
- Accurately evaluating employee performance.
FastWork Project
Slack (slack.com)
Slack helps users manage, grasp, and assign work effectively. Managers can keep your mind on using this app as there are many upgraded versions, high security, and information updated quickly.
Some ultimate features of Slack are:
- Supporting online chat.
- Sharing files and files promptly.
- Tracking every task done through Stripe.
- Meeting via Slack if you can't meet in person.
- Managing notifications when employees come to the business to work.
Slack
Base Wework (base.vn)
Based Work is a task management software chosen by many businesses. This is the first platform in Vietnam to apply the quintessence of the famous management model in the world to optimally solve the problem of work and project management for businesses. The application actively updates the work progress anytime, anywhere, and assists leaders in making the right strategy through short-term forecasting. Whether it's a short-term or long-term job, an internal project, or a collaboration with a partner, Based Work can meet your needs.
Some distinguished features of Based Work are:
- Planning quickly and smartly.
- Comprehensive collaboration helps optimize work efficiency.
- Internal communication and exchange on each project.
- Sharing and managing common documents more effectively.
- Automated reporting makes work transparent.
- Flexible customization according to the management method and business needs.
Based Work
Todoist (todoist.com)
Todoist is also in the top 7 best task management software. This application helps you manage your to-do list scientifically and efficiently. It allows users to take notes, manage tasks with many options, easily split tasks, and track work progress without missing crucial tasks. Whether you are a manager, office worker, or those who work in any field, Todoist will help you manage your work in the best way.
Some exceptional features of Todoist are:
- Creating to-do lists, scheduling, tagging and setting time limits.
- Viewing daily to-do tasks.
- Sharing and collaborating with departments and personnel easily.
- Grasping and updating employees' work handily.
- Synchronizing work data quickly.
- Highlighting tasks as priority.
Todoist
Calendar (calendar.google.com)
Google Calendar allows you to use features of notifications, reminders to get work done, meet deadlines, and remember pre-scheduled events. Managers can use Calendar to grasp work activity in the department and easily update events about projects and each employee's work, which helps staff management issues be handled smoothly and logically.
Some noted features of the software are:
- Creating and setting up calendars for important activities and events.
- Scheduling reasonable meetings through the filter.
- Feature of notifications and reminders of the work and deadline that needs to be done and completed.
- Event sync from Gmail, Google Hangout integration.
- Color selection for each event, countdown widget.
Google Calendar
We always understand the difficulties, challenges, and burdens on the shoulders of business leaders. Choosing an excellent task management app is a smart way to help you manage your work effectively. And if you are confident in your high professional competence and thorough work experience, do not miss attractive job opportunities on Navigos Search.
Let's access Navigossearch.com's job category to select and apply for your desired management job or actively send us your CV for a chance to become a potential candidate on Navigos Search. Established in 2002, Navigos Search is the leading in senior personnel recruitment in Vietnam.
We feature a team of professional consultants who deeply understand the personnel value, understand the industry's economy, and are always ready to support and advise candidates on suitable employers.
Based on the candidate's professional capacity and experience and the labor market development, our recruitment specialist will search for the most suitable working environment. After the candidate has been selected, we will continue to accompany businesses and candidates throughout the process of "success after achieving the dream job".
Navigos Search is the number 1 high-level recruitment agency in Vietnam
With more than 20 years in high-level job recruitment, Navigos Search is proud to bring multitudinous job opportunities at large enterprises and multinational corporations to job seekers across Vietnam. Don't hesitate to contact us if you are looking for a senior job and want to go further in your career path!
Navigos Search - Vietnam's leading middle and high-level talent hunting company
Navigos Search - Vietnam's leading middle and high-level talent hunting company