Office Secretary

❖ JOB DESCRIPTION:
• Perform all and any of legal assistant works including but not limited to arrangement for appointments, business trips and meetings, preparation of mail, responding to phone and email, composing written documents, meeting minutes, guest receptions for Lawyers and Paralegals.
• Handle all mails and parcels in and out of the Firm for lawyers and paralegals, contact with clients for logistics purposes in client’s matters (including hand delivery and receiving of documents).
• Prepare, arrange for printing, saving, filing, binding and managing all documents, records, reports, etc… relating to client matters as requested by Lawyers and Paralegals for both Hanoi Office and Ho Chi Minh Office.
• Perform translation works relating to English and Vietnamese, arrange the outside translation and notarization through the suppliers for both Hanoi Office and Ho Chi Minh Office.
• Formatting, proof-reading, creating diagrams, preparing ppt, etc. per requests of lawyers and paralegals.
• Conduct research on business information for the Firm and for clients upon requests of lawyers.
• Liaison with internal and external contacts as assigned by Lawyers.
• Perform other secretary - administrative duties assigned by Lawyers and Paralegals.