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Mô tả công việc
Key Responsibilities:
• Oversee a broad range of administrative functions and provide cross-departmental support to ensure smooth business operations.
• Manage operational expenses including electricity, water, transportation, and travel costs, ensuring cost-efficiency.
• Handle procurement processes, including daily, weekly, and monthly purchase requisitions and purchase-to-pay cycles; responsible for new purchases and expense liquidation.
• Maintain accurate filing systems and data records, ensuring compliance with company policies and procedures.
• Coordinate logistical arrangements such as daily mail, courier services, cargo lift registrations, flight bookings, hotel accommodations, visa applications, work permits, and temporary resident cards.
• Review and approve all invoices (e.g., stationery, mailing, transportation, parking) for completeness and compliance before timely payment.
• Supervise reimbursement claims related to travel, transportation, meals, and guest hospitality to ensure proper settlement.
• Assist with organizing company events, including anniversaries, team-building activities, year-end parties, and workshops.
• Monitor and maintain adequate office supplies such as food & beverages, stationery, and medical kits for daily use.
• Ensure office operations run smoothly, encompassing office cleanliness, reception services, maintenance, fire safety, and security protocols.
• Manage timely execution and renewal of contracts and agreements.
• Prepare various reports on an occasional, weekly, monthly, or quarterly basis as required.
• Perform other ad-hoc tasks as assigned by the manager.
Yêu cầu
• Bachelor’s degree preferred, ideally in Business Administration or English Literature.
• Knowledgeable in property management and administrative operations.
• Demonstrated ability to work independently and collaboratively within a team.
• Stron