Job Description
The Deputy Office Manager will play a pivotal role in supporting the executive team in managing the company's day-to-day operations, with a particular focus on developing projects.
Key Responsibilities:
1. Administrative Management:
o Manage records and documents: Plan and coordinate daily administrative activities, including record and document management, scheduling, and company events.
o Support professional activities: Support activities related to environmental and energy projects, including document preparation, coordination with relevant departments, and ensuring project timelines.
o Manage facilities: Manage and maintain office facilities and equipment, ensuring an efficient work environment.
o Ensure information security: Implement information security measures to protect company assets.
2. Human Resources Management:
o Recruitment and training: Participate in employee recruitment, training, and evaluation processes, building a professional workforce.
o Develop company culture: Build and maintain a professional, dynamic work environment that encourages employee development.
o Labor relations: Resolve employee-related issues and ensure harmonious labor relations.
3. External Relations:
o Build partnerships: Seek, connect, and maintain partnerships with strategic partners to develop the market. Build strong relationships with relevant government agencies (Ministry of Industry and Trade, Ministry of Construction, Ministry of Natural Resources and Environment, etc.) to stay updated on policies, administrative procedures, and resolve arising issues.
o Represent the company: Represent the company at events, workshops, and conferences.
o Manage external relationships: Manage external relationships, especially with government agencies, partners, and customers in the environment and energy sector.
4. Finance and Administration:
o Financial management: Support the accounting department in budget management, cost tracking, and ensuring compliance with financial regulations.
o Compliance monitoring: Monitor and ensure compliance with legal, environmental, and occupational safety regulations.
5. Perform other tasks as assigned by the executive team.
Job Requirements
1. Technical skills: Proficient in office software (Word, Excel, PowerPoint), project management software, and office productivity tools.
2. Adaptability: Ability to quickly adapt to changes in the business environment, technology, and market.
3. Language skills: Fluency in English is mandatory. Preference for candidates with additional Korean language skills.
4. Professional knowledge: Strategic vision for the energy and environmental market. Understanding of industry trends and government policies. Ability to develop and implement long-term investment strategies.
5. Education: University degree in business administration, engineering, or related fields.
6. Experience:
o At least 3 years of experience in a similar position.
o Preference for candidates with experience working in environmental or energy companies. Experience working in the liquefied natural gas (LNG) industry is a significant advantage.
o Candidates must have the ability to build and maintain effective partnerships with government agencies.
7. Skills:
o Communication skills: Effective communication skills both written and verbal.
o Organizational skills: Ability to plan, prioritize tasks, and manage time effectively.
o Leadership skills: Ability to lead and manage a team of employees.
o Problem-solving skills: Ability to analyze problems, make decisions, and find effective solutions.
o Negotiation skills: Ability to negotiate and persuade to reach agreements.
8. Knowledge:
o Ability to research and provide information on environmental, energy, and tax regulations as needed to support other departments in the company.
o Knowledge of administrative, human resources, and financial management processes.
9. Other factors:
o Personality: Candidates must be highly responsible, able to work independently and as part of a team.
o Adaptability: Ability to adapt to a dynamic and fast-paced work environment.
o Ability to work under pressure: Ability to work effectively under pressure and tight deadlines.