Job Description
Customer protocol preparation and response• Confirm and coordinate customer visit schedules
• Organise and report customer visit protocol plans
• Prepare meeting rooms and refreshments
• Prepare and manage inventory of customer gifts
• Arrange airport pickup and hotel reservations
• Organise and report post-visit feedback
Vehicle management, dispatch, and accompaniment• Manage corporate vehicle operation schedules
• Arrange vehicle dispatch and accompany expatriates on business trips
• Manage vehicle maintenance and insurance
• Supervise and direct drivers
Other expatriate support tasks• Manage expatriate accommodations and provide living support
• Provide local living information and problem resolution
• Provide interpretation and translation support
• Support personal tasks (hospital appointments, shopping, etc.)
Vietnam entity accounting tasks and support• Process entity expenses and organise supporting documents
• Verify and manage vendor payments/receipts
• Support accounting record entry
• Issue and manage tax invoices
Support expatriate TRC and visa management• Process expatriate visa application and renewal procedures
• Issue and extend TRC (Temporary Residence Card)
• Apply for and manage work permits
• Prepare and submit immigration-related documents
Support local staff in HR administrative processing• Prepare local staff employment contracts
• Process onboarding/offboarding procedures
• Prepare and manage HR-related documents
• Issue and distribute payroll statements
Job Requirements
REQUIRED
1. Language: English (TOEIC 900 / fluent in communication and documentation)
2. Proficient in MS Office
3. Available for continuous work response
PREFERRED
1. Fluent English speaker
2. 2 years of relevant work experience (secretary, administrative)
3. Experience working at foreign companies
4. Network with Bac Ninh/Hanoi immigration office
5. Professional appearance